Job description

Role summary:

Sanne wishes to recruit a forward thinking, articulate, self-motivated and self-reliant individual within its funds services business in London. Sanne provides a range of corporate secretarial services, entity & fund management administration, tax compliance, directorship services, and general administration services mainly to investment funds and corporate vehicles.

Our clients include a number of leading financial institutions operating out of the UK. We act for institutional fund managers, global alternative asset managers and corporates. Servicing capital market debt funds, private equity structures, global real estate assets, such as commercial offices, retail and leisure, industrial and logistics, hotels, residential, development, student accommodation and care homes across a variety of structures comprising of limited partnerships, LLPs, special purpose vehicle administration and stock exchange listed companies.

It is essential that the applicant has both managerial experience as well as company secretarial knowledge to discharge the role effectively and although financial services experience is preferable, it is not a pre-requisite. The role will report to the Associate Director/Director in charge of the relevant client relationship in London.

General role highlights:

  • Be responsible for managing a high profile fund client including all aspects of administration & company secretarial matters, to include building a detailed understanding entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members;
  • Preparation and implementation of customer specific procedures in relation to the governance and reporting requirements for specific client structures;
  • Work with other team managers and Directors to ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities, including (where applicable): Luxembourg fund administration deliverables such as transfers, subscriptions and closings;
  • Working with the accountants to ensure financial reporting deadlines are met;
  • Risk management and review on boarding of new business or AML / KYC refresh projects;
  • Co-ordinate with the management team that client responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines; 
  • Manage and supervise a number of administrators and trainee administrators who would typically be studying towards professional qualifications and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines.
  • Liaise with payments team to ensure timely and accurate completion of cash transactions.

Key responsibilities:

  • Primarily focused on provision of administration and corporate governance services to one of Sanne’s largest clients, principally investment fund structures;
  • Be able to attend and lead client board meetings where necessary;
  • Supervising the organising board meetings to include drafting agendas, collating reports for inclusion in board packs for board meetings, managing the online portal used for maintaining client records (where required);
  • Review minutes/records prepared by administrators and trainee administrators;
  • Assisting with general corporate compliance including preparation of statutory returns for filing with relevant companies’ registries and maintenance of corporate records;
  • Be able to lead KYC/AML processes for prospective investors and/or investments;
  • Cash management, processing and review of bank payments;
  • Ensure daily task monitoring is undertaken for both yourself and your direct team members;
  • Ensure annual reviews, compliance and risk reviews and client due diligence reviews are undertaken for all clients within portfolio;
  • Ensure accurate and timely timesheet completion, monitoring of WIP; billing process, monitoring/chasing the timely settlement of invoices;
  • Assist the accountants in respect of the planning and coordination of audits;
  • Performing other duties as necessary to support strategic development of the client team including attending client meetings, new business pitches and input into new business proposals;
  • Act as primary point of contact with clients and intermediaries such as lawyers, auditors, bankers and investment managers as required;
  • Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
  • Build key relationships with clients, ensuring the team respond swiftly to client requests and manage client expectations;
  • Enhancing various client relationships on behalf of Sanne across all responsibilities.
  • Responsible for all financial aspects of client relationships, including: billing;
  • Contribute to the overall management of the team and business;
  • Initiating and implementing developments and improvements of the Sanne process including potential system strategies and jurisdiction-wide efficiencies for clients;
  • Supervise completion of relevant regulatory reporting, for example FATCA/CRS.


Skills / experience:

  • Qualified or part qualified CGI (previously ICSA) or equivalent;
  • Minimum 4 years’ relevant experience, preferably in the financial services industry;
  • Working knowledge of company law obligations;
  • Ability to communicate effectively with all levels within the business in a clear and articulate manner and an understanding of continual improvement processes;
  • Experience of fund structures, in particular Luxembourg structures a strong advantage;
  • Ability and motivation to assimilate new skills;
  • Excellent communication, written management and organisation skills;
  • Ability to prioritise and manage several tasks;
  • Team oriented and ability to work on own initiative;
  • Ambitious, motivated and driven;
  • Ability to motivate and influence a team.
  • Analytical thinking and strong attention to detail;
  • Strong ethical standards and high levels of integrity;
  • Ability to think objectively and demonstrate sound judgement;
  • Resilience under pressure;
  • Flexible thinking and ability to adapt to change;
  • People management experience; and
  • Excellent interpersonal skills are required to develop close working relationships with colleagues and clients.