Co Sec Assistant Manager/Manager

Job description

Role summary:

This is a full time position within a relatively small team, and will involve a large element of client contact, particularly at fund board level as well as with senior members of staff within our client base.

Key responsibilities:

  • Arranging and attendance at client board & shareholder meetings;
  • Preparation of board packs for distribution in advance of board meetings;
  • Liaison with Directors, Promoters, Investment Advisers/Managers and Shareholders to arrange relevant meetings and resolutions;
  • Drafting minutes of client board and shareholder meetings;
  • Making statutory filings and notifications on behalf of client entities;
  • Generally maintaining the statutory records of client entities;
  • Ensuring that Companies administered are operating within the scope of their constitution, law, regulation and stock exchange obligations;
  • Maintaining meeting and corporate reporting schedules;
  • Providing supervision and support to junior members of the corporate secretarial team.


Skills / experience:

  • Excellent critical analysis and problem-solving skills;
  • Business Writing: Effective business writing skills;
  • Demonstrated ability of supervising junior team members;
  • Ability to work to deadlines independently;
  • Client Management: Ability to build and maintain strong client relationships;
  • Understanding of Company Law and Fund regulations;
  • Strong written and verbal communication skills;
  • A good team player;
  • Strong Word and Excel skills;
  • ICSA IFA Level 4/5 or equivalent;
  • 5 years relevant experience.